• Receive, review, and verify vendor invoices and payment requests, ensuring accuracy and proper supporting documentation.
• Match invoices with purchase orders, contracts, and goods received notes before processing.
• Record and maintain Accounts Payable transactions in the accounting system (QuickBooks/ or ERP).
• Prepare and process vendor payments (checks, transfers, petty cash, advances) in compliance with company policies and approval matrix.
• Monitor Accounts Payable aging and ensure timely settlement of supplier balances.
• Maintain accurate and complete filing of payment documents (hard and soft copies).
• Assist Finance Controller in monthly closings by preparing AP schedules, reconciliations, and supplier statements.
• Ensure compliance with CIFRS/IFRS, Cambodian tax regulations, and school policies.
• Support internal controls by ensuring all payment requests are properly authorized before processing.
• Provide documentation and support during audits by preparing vendor reconciliations, payment records, and supporting schedules.

Specific Responsibility:

• Process vendor invoices and match against purchase orders and receiving notes.
• Reconcile vendor balances with statements and resolve discrepancies.
• Prepare payment vouchers and ensure approvals are obtained before disbursement.
• Monitor advances and ensure timely clearance.
• Maintain and update AP aging schedules, highlighting overdue items to the Finance Controller.
• Assist in preparing purchase journals for VAT and tax reporting.
• Support Finance Controller with AP-related reconciliations and reporting.

Other Responsibilities:

• Provide support to the Finance Controller and Finance team as needed.
• Ensure confidentiality of all financial data handled.
• Carry out other tasks assigned by the Finance Controller or Head of Finance & Procurement.